Instructions for Accredited Lead-based Paint Activities Training Providers

 

Useful Information

If you are an EPA-accredited training provider or a new training provider seeking accreditation we recommend reading through the pages below.

This page provides instructions for training providers accredited by EPA to teach certified courses for lead abatement workers, inspectors, risk assessors, supervisors or project designers in line with EPA’s Lead-based Paint Activities regulations.

On this page you will find the following information:

Course Completion Certificate Requirements

Training providers are required to issue unique course completion certificates to each individual who passes a training course. The course completion certificate must include:

  • Name, a unique identification number, and the individual’s address.
  • Name of the course the individual completed.
  • Date(s) of course completion/test passage.
  • Name, address, and telephone number of the training provider.
  • Language in which the course was taught.
  • The expiration date of interim certification, which is 6 months from the date of course completion.

How to Notify EPA of Training Activities

EPA has requirements for accredited training providers to notify EPA prior to and following completion of lead-based paint activities (lead abatement workers, inspectors, risk assessors, supervisors or project designers) courses, which are discussed below. For more detailed information, review the notification requirements located in 40 CFR 745.225.

When to notify EPA about training activities

The training provider must notify EPA at least seven business days prior to offering a lead-based paint activities course, and also within ten business days of completing a particular course. In addition, the training provider must notify EPA of any changes to the original notification.

  • If the course will begin before the original start date or if the location changes, notice must be provided at least seven business days before the training course start date.
  • For other changes, such as a cancellation or delay, notice must be provided at least two business days prior to the training course start date.

Requirements for each notification

Pre-training notices are required to include: 

  • Notification type (original, update, cancellation);
  • Training provider name, EPA accreditation number, address, and phone number;
  • Course discipline, type (initial or refresher), and the language in which instruction will be given;
  • Date(s) and time(s) of training;
  • Training location(s) phone number and street address;
  • Principal instructor’s name; and
  • Training program manager's name and signature.

Post-training notices are required to include:

  • Training provider name, EPA accreditation number, address, and phone number;
  • Course discipline and type (initial or refresher);
  • Date(s) of training;
  • Training program manager's name and signature; and
  • The following student information: name, address, date of birth, course completion certificate number, course test score

Methods available for submitting pre- and post-training notifications

There are several methods available to you as a training provider to submit pre- and post-training notifications to EPA for a lead-based paint activities course. We recommend using CDX to submit training notices electronically. Submitting online is easy, fast and free. In addition to CDX, notices can also be submitted:

  • By fax to 202-566-0471 (if submitting post training notice by fax, see note below regarding student photos);
  • By mail to US EPA / Lead Paint Program, 1200 Pennsylvania Avenue NW, Mail Code 7404T, Washington, DC 20460 
  • By commercial or hand delivery to US EPA / Lead Paint Program, 1201 Constitution Avenue, NW [EPA East 5115M], Washington, DC 20460

Note: If you are not using CDX for post-training notices, save your students’ photographs on a compact disc, and deliver or mail it along with a copy of the notification form as described above.

Sample forms to use to submit both pre- and post-training notifications

Sample forms are available to facilitate the notification process. The training program manager may complete this sample form or a similar form, which includes all required information, when notifying the EPA of planned training. The forms below are fillable and can be completed on your computer or printed and completed by hand.

Training notification requirements apply everywhere

If the training is provided by an EPA-accredited training provider and would result in federal certification, the training provider must comply with EPA's regulations (even if it was provided in an authorized state). This includes the requirement that the training provider notify EPA before and after conducting the course.

Recordkeeping Requirements

Accredited training providers must maintain, and make available to EPA upon request, the following records:

  • All documents that demonstrate the qualifications of the training program manager and principal instructor;
  • Current curriculum/course materials and documents reflecting any changes made to these materials;
  • The course test blueprint;
  • Information regarding how the hands-on skills assessment is conducted including but not limited to who conducts the assessment, how the skills are graded, what facilities are used, and the pass/fail rate;
  • The quality control (QC) plan;
  • Results of the students' hands-on skills assessments and course tests and a record of each student's course completion certificate; and
  • Any other material not listed above that was included as part of the training provider's application for accreditation.

The training provider shall retain these records at the address specified on the training provider accreditation application for a minimum of five years.

The training provider shall notify EPA electronically via CDX within 30 days of changing the address specified on its training provider accreditation application or transferring the records from that address.

Amending Training Provider Accreditation

If information included in a training provider's most recent application to EPA changes, the training provider has 90 days to amend their accreditation. If an amendment is not submitted within 90 days, the training provider may not provide training until their accreditation is amended.

Training provider accreditations are not transferable. If the training business is sold, the new owner must submit a new initial application for accreditation.

How to Submit an Amendment

Amended applications are submitted using CDX.

  • For amendments adding a training program manager or principal instructor, you must submit documentation that they meet the education, work experience, training requirements or demonstrated experience required. Documents acceptable for this purpose include:
    • Official academic transcripts or diploma as evidence of meeting the education requirements.
    • Resumes, letters of reference, or documentation of work experience, as evidence of meeting the work experience requirements.
    • Certificates from train-the-trainer courses and lead-specific training courses, as evidence of meeting the training requirements.
  • For amendments adding a new permanent training location, you must submit a photo(s) of the lecture area, a photo(s) of each hands-on area, and a diagram of the training facility including dimensions.

Amendment Approval

If the amendment includes a new training program manager, any new principal instructor(s), or any new permanent training location(s), the training provider is not permitted to provide training under the new training program manager or offer courses taught by any new principal instructor(s) or at the new training location(s) until EPA either approves the amendment or 30 days have elapsed, whichever occurs earlier. Except:

  • If the amendment includes a new training program manager or principal instructor that was already approved under another EPA training program accreditation, the training provider may provide training under the new training program manager or offer courses taught by the new principal instructor on an interim basis as soon as the provider submits the amendment to EPA. The training provider may continue to provide training under the new training program manager or offer courses taught by the new principal instructor if EPA approves the amendment or if EPA does not disapprove the amendment within 30 days.
  • If the amendment includes a new permanent training location, the training provider may begin to provide training at the new permanent training location on an interim basis as soon as the provider submits the amendment to EPA. The training provider may continue to provide training at the new permanent training location if EPA approves the amendment or if EPA does not disapprove the amendment within 30 days.

The 30-day amendment review period begins on the date the completed amendment is submitted in CDX. If the amendment does not include all required information, EPA will notify the applicant within 30 days of the information needed, and the 30-day review period will begin over on the date the missing information is submitted to EPA.


Where Can I Get More Information?

If you have questions about applying for accreditation and/or maintaining your Lead-based Paint Activities Program training provider accreditation, please visit:

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Last updated on March 21, 2024