SmartWay Partner Key Information

Annual Partner Eligibility Guidelines

To remain in good standing as a SmartWay Partner, a new tool must be submitted on time annually for your company. Once your tool has been approved, you will be registered as a SmartWay Partner for one calendar year from the tool due date.

To complete your annual tool submission:

1. Click on the tab under the heading "Partner Tools" that corresponds with your current partner type.
2. Download the current year's tool and the associated guidance documents and worksheets (as needed).
3. Complete your tool submission.
4. Email your tool's .xml file to your Partner Account Manager.

Data Quality Best Practices

The SmartWay Transport Partnership ("SmartWay") conducts a number of activities every year to ensure the integrity of SmartWay Program data reported to EPA. These ongoing activities range from performing comprehensive reviews and cross-checking of SmartWay Partner data before EPA accepts the data to the use of a partner Excel-based reporting system. This reporting system has rigorous internal data quality assurance controls, including reasonableness checks, and annual data comparison reports.

SmartWay Data Verification Program

To verify the integrity of SmartWay Partner data submissions, EPA invites a sample of SmartWay Partners from a cross-section of freight industries to participate in the data verification interviews. EPA staff visit these partners to observe and record the processes and safeguards they maintain to collect, handle, check, manage, track, and preserve the data they submit to SmartWay. During these visits, EPA visits with key staff involved in data collection and reviews how their data management and quality assurance measures function. EPA also shares its SmartWay data verification best practices with these partners to ensure that they understand SmartWay expectations for ensuring the integrity of their data submission.

EPA is always looking for ways to recognize SmartWay Partners that take the lead in ensuring transportation supply chain data quality. Participating in the data verification program is a way for partners to demonstrate their commitment to data quality.

Data Quality Assurance and Quality Control - Publications and Resources

• SmartWay Transport Partnership Best Practices in Data Quality Assurance and Quality Control
• How EPA Manages the Quality of its Environmental Data

Tool Due Date Schedule