SmartWay Rail Carrier Tools and Resources

Measure your Performance

SmartWay Rail Carriers measure, benchmark, and improve their performance on an annual basis. You must submit a completed and accurate SmartWay Rail Tool to EPA by the due date listed on this page to make sure your data is in the EPA partner database when your shippers and logistics companies are looking for you.

If you are responsible for annual updates and fleet improvement strategies, bookmark this page for your convenience. All SmartWay Rail Carrier information will be updated on this page.

You must submit a completed and accurate SmartWay Rail Carrier Tool to EPA by the due date listed on this page to be a SmartWay RailCarrier in good standing and to be eligible for partner recognition.

Rail Carrier Tool and Example Tool

The tool contains screen demos and guidance on each page to help you complete and submit your tool. This tab also contains additional guidance with worksheets to help you collect your data for tool submission.

• READ THIS FIRST: How to Download the SmartWay Tool 

• 2024 Rail Tool (2023 Data Year) (xlsm) Save this official tool file to your computer before opening. Use this file for submitting your data--Do not submit the example tool. 
• Example 2024 Rail Tool (2023 Data Year) (xlsm) Save this example tool file to your computer before opening. This file is not for submitting your company's information--Use the "Rail Carrier Tool" above for your official data submission. 

Rail Tool User Guides

Use these guides to understand the tool data entry and submission process. Note that the data worksheets are available in the appendices of the Quick Start Guide and are no longer listed as stand-alone documents.

• 2024 SmartWay Rail Carrier Partner Tool: User Guide U.S. Version 1.0 (Data Year 2023) (pdf) (675.32 KB, April 2024, EPA-420-B-24-015) Please review this before downloading and using the tool. This document provides you with the general organization of the tool, and the data needs for each section. It includes handy worksheets for entering your company’s information to have at your fingertips when you are ready to use the tool.
•   2024 SmartWay Rail Carrier Partner Tool: Technical Documentation U.S. Version 1.0 (Data Year 2023) (pdf) (559.07 KB, April 2024, EPA-420-B-24-016) This document discusses tool data sources, calculations, and issues considered in determining methods employed in the tool.

Submitting Your Rail Tool to EPA

Once you have completed your Rail Tool for this year, there are two steps to submitting it for evaluation by EPA:

Step 1) Save it to your computer in a place you will remember. When you save, you will generate two files—both a .xlsm file and a .xml file.

Step 2) Email both files to your Partner Account Manager. If you do not know who your Partner Account Manager is, you can submit your two files via email to [email protected] for evaluation.

View Carrier Performance Rankings

All SmartWay Carrier Partners are ranked by their performance levels. These Microsoft Excel files contain the latest SmartWay Partners fleet ranking categories and emission rates.

• Learn more about SmartWay Carrier Partner Ranking Data

The performance ranking files are refreshed every Monday afternoon. (For reference purposes only)

You can also view detailed reports and other information about partner performance via the SmartWay Portal.

• Visit the Smartway Portal

EPA provides webinars and other training opportunities to help carriers learn how to get more value from the SmartWay Program.

Watch Training Webinars

EPA regularly schedules webinars on using the SmartWay tools, unlocking the value of the data, and learning how to improve your fleet’s performance.

• View SmartWay Webinar Schedule